Privacy Policy
Effective Date: March 1, 2025
At R.E. Port & Associates Land Surveying, we are committed to protecting your privacy and ensuring the security of the personal information you provide. This Privacy Policy outlines how we collect, use, store, and protect your data when you interact with our website (built and hosted through Weebly) and submit information via our online order form.
Information We Collect:
We collect personal information that you voluntarily provide when completing our order form or contacting us. This includes:

• Client Information: Name of the person ordering the survey (required), company name (if applicable), mailing address (required), city (required), zip code (required), email address (required), phone number, fax number, client name, due date, and referral source.
• Property Information: Property address (required), city (required), zip code (required), legal description, type of service requested (required), and any additional notes or instructions.
• Optional Submissions: Title commitments or other documents you choose to provide.
• Preferences: Your response to whether you’d like an estimate prior to approval (required).

Additionally, Weebly, our website hosting platform, may automatically collect certain technical data, such as your IP address, browser type, and usage details, via cookies or similar technologies. For more information on Weebly’s data practices, please refer to Weebly’s Privacy Policy.
How We Use Your Information
We use the information you provide to:

• Process and fulfill your survey request.
• Communicate with you regarding your order, including estimates, updates, and project completion.
• Respond to inquiries or provide customer support.
• Improve our services and website functionality.

We do not use your information for marketing purposes unless you explicitly opt in to receive such communications.
Sharing Your Information
Your personal information is not sold, rented, or shared with third parties except in the following cases:

• Service Providers: We may share data with trusted third parties (e.g., Weebly for hosting, or payment processors if applicable) who assist us in operating our business, provided they agree to keep your information confidential.
• Legal Requirements: We may disclose information if required by law or to protect the rights, property, or safety of R.E. Port & Associates, our clients, or the public.

Data Security
We implement reasonable physical, technical, and administrative measures to safeguard your information against unauthorized access, loss, or misuse. However, no online system is entirely secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal information only as long as necessary to fulfill your survey request and comply with legal or business obligations (e.g., record-keeping for completed surveys). Once no longer needed, we securely dispose of or anonymize your data.
Third-Party Platforms (Weebly)
Our website is hosted by Weebly, which processes some data on our behalf. Weebly’s privacy practices, including its use of cookies, are governed by its own policies. We encourage you to review Weebly’s Privacy Policy for details on how it handles technical data collected through our site.

Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised “Effective Date.”

Contact Us
If you have questions about this Privacy Policy or how we handle your data, please reach out to us at:
R.E. Port & Associates Land Surveying
303-420-4788
[email protected]